Job title: Logistic & Procurement Assistant
Code LPA - Field
Supervisor: Logistic and Procurement Manager
Duty station: Banda Aceh, Gayo Lues
Expected duration of assignment : September 2011 to March 2012
Description of responsibilities :
- To conduct procurement process as well as the administrative and filling
- maintained in accordance to compliance with Caritas Czech Republic procedure for documentation purpose and audit;
- Prepare and Collect RFQ, SBA, Purchase Order and ensure that the documents are completed in timely manner and that the requester is informed of results;
- To ensure that the validation process is respected, that acknowledge are sent to the requester and that follows up are done on all Request Orders;
- Liaise and co-ordinate with the relevant departments/ functions regarding delivery of supplies and keep all parties informed of any changes;
- Execute the purchase of appropriate supplies and arrange delivery in a timely and cost effective manner;
- Ensure to follow good receiving process including inspection on delivery and the correct invoice, delivery note/ good receiving note is signed by concerned parties;
- Assist in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items, and keep updated on local market conditions;
- Update PR tracking and send to Logistics & Procurement manager on weekly basis;
- Prepare monthly report with respect to all procurement activities and submit to the supervisor on time.
- Establish and update Price List, Vendor list, and Asset Inventory list and send to supervisor on monthly basis
- To inform logistics admin assistant about asset procured for registering
- and tracking purpose.
- Build good relationship with other staff and department, vendor, and
- other stakeholder in procurement activity.To conduct tasks and instructions assigned by the supervisor;
- To perform any other duties as requested by Logistics & Procurement Manager
Reqruitment qualification :
Education :
A minimum D-III degree
Experience :
· 3 (three) years qualifications and/or extensive field experience in logistics related skills as listed above; procurement, warehousing, asset management.
· Basic computer skill required
· Organized, with good attention to detail and developed ability to prioritize tasks to mett tight deadlines and organize work in a complex institutional setting
· Ability to work overtime and weekends as needed to oversee delivery in the field
· Diplomacy, tact and negotiating skills.
· Team-working skills.
· Flexibility under pressure and in response to changing needs
· Ability to travel frequently and at short notice due to organization need
Language :
Excellent Bahasa Indonesia and upper-intermediate level of English (written and spoken)
How to apply :
· Application must include a cover letter in English and current Curriculum Vitae with the position code as the subject of the email.
· CV should include 2-3 page professional resume with education, and work experience (English only) and 3 professional references (not related to/ family member with) the candidate complete with names, job position and working phone number for the reference.
· Resumes must have full contact detail of candidate and qualified
candidates should sent the application to caritas.ceko@gmail.com by COB 13 September 2011.
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